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How to Organize Meeting Work

   I. preparation before the meeting

   1, determine whether the meeting is necessary. Can the problems to be solved at the meeting be solved more effectively through other means??

   2, determine the purpose of the meeting. What kind of results are you trying to achieve? What kind of decision is the meeting going to make? What action plan are you going to get??

   3. Prepare the agenda. List items related to the purpose of the meeting. Sort items by importance. Group related items into one group.. Limit the negotiation time for each project.

   4. Collect all information related to the items discussed at the meeting. If it is too long or too much, extract its main points..

   5. Before the meeting, circulate the agenda of the meeting and the prepared documents among the participants..

   6. Limit the participants according to the issues to be discussed..

   7, when the formal meeting, check to see if there is any new information. If so, please let us know briefly..

   Second, during the meeting control

   1. Describe the purpose of the meeting.

   2, check and record the participants.

   3. Propose each item according to the order of the agenda, and then discuss it to solicit opinions from relevant participants..

   4. Give everyone the opportunity to express their opinions..

   5. Control the discussion process. If something happens that has nothing to do with the topic or goes into unnecessary details, it should be guided to the topic itself in time..

   6. If the discussion be COMes complicated and there are different opinions, you should summarize them according to your own understanding..

   7, adhere to the scheduled time, don't delay.

   8. Summarize each item after discussion so as to make decisions or reach conclusions..

   At the end of the meeting, summarize the results achieved. If further discussion is really necessary, it can be postponed to the next meeting.. (责任编辑:admin)

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